Opportunity Information: Apply for EDITIONS 201810
The Publishing Historical Records in Documentary Editions grant opportunity, offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration, supports projects that publish authoritative documentary editions of historical records that help tell the American story. Proposed editions can center on the papers of major individuals in U.S. history or document larger movements and themes such as politics, social reform, business, the military, and the arts. A core expectation is that the records being edited have clear historical significance and will be useful to broad audiences, and that this value is strong enough to justify the project costs. Applicants are expected to demonstrate that their editorial approach aligns with recognized professional standards and best practices, particularly those associated with the Association for Documentary Editing or the Modern Language Association Committee on Scholarly Editions.
A major emphasis of the program is public access to documentary source materials along with the editorial framework that makes them understandable and usable. The grant supports the full range of work typically required to produce a documentary edition, including collecting and compiling materials, describing and preserving them, transcribing, annotating, editing, encoding (for digital publication), and publishing in online and/or print formats. Because the program is focused on primary-source documentary records, it generally does not fund projects that are mainly critical editions of works that have already been published, unless those published works represent only a small portion of a broader documentary edition.
Digital publication is not optional for new projects. Any project that has never received NHPRC funding must produce a true digital edition that provides online access to a searchable collection of all documents. Simple PDFs or ebooks do not meet this requirement. New projects may include print volumes in their publishing plan, but the contents of those print volumes must also be made available online within a reasonable time after print publication. The NHPRC encourages projects to make online editions freely accessible. Just as important, applicants must have definite, credible plans for digital dissemination and long-term digital preservation at the time they apply; proposals without clear dissemination and preservation arrangements are not considered.
The program is competitive, and applicants are expected to follow the Commission's funding rules closely. Activities that fall outside NHPRC eligibility guidelines can render an application ineligible, and applications made up entirely of ineligible work will not be reviewed. Ongoing projects seeking continued support must show they have met performance objectives from prior NHPRC awards, provide updated information about current status and planned activities, identify the specific materials to be edited during the proposed year and explain their historical importance, demonstrate progress toward completing the edition, and present a justified, updated budget.
Awards in this category are one-year grants of up to $200,000. The NHPRC anticipated making up to 25 awards, totaling up to $2.5 million across the category, with grant start dates no earlier than January 1, 2019. Recipients must acknowledge NHPRC support in publications, publicity, and other products that result from the grant.
Eligible applicants include U.S. nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups. Cost sharing is required: NHPRC will cover no more than 50 percent of total direct project costs in this category. In addition, grant funds cannot be used for indirect costs; however, indirect costs may be counted as part of the applicant's cost-share contribution. Cost share can include a mix of direct and indirect expenses, in-kind contributions, allowable third-party non-federal contributions, and project-generated income, as long as it is properly documented and reflected in the budget.
To apply, organizations must be registered in the System for Award Management (SAM) before submission, keep that registration active throughout the review and award process, and include a valid DUNS number in the application. A complete submission must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), and the required narrative and supporting components: a project narrative, summary, supplementary materials, and a budget. Applications missing required components are not considered, and ineligible applications are not reviewed. The opportunity was listed under Funding Opportunity Number EDITIONS 201810 (CFDA 89.003), with an original closing date of October 4, 2018.Apply for EDITIONS 201810
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Documentary Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Nov 29, 2017.
- Applicants must submit their applications by Oct 04, 2018. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Publishing Historical Records in Documentary Editions (NHPRC) - FAQs
1) What is the goal of the Publishing Historical Records in Documentary Editions grant?
This NHPRC grant supports projects that publish authoritative documentary editions of historical records that help tell the American story. The program prioritizes editions grounded in primary-source records and supported by an editorial framework that makes the materials understandable and usable by broad audiences.
2) Who offers this grant opportunity?
The opportunity is offered by the National Historical Publications and Records Commission (NHPRC), which operates within the National Archives and Records Administration (NARA).
3) What kinds of documentary editions are supported?
Supported editions can focus on the papers of major individuals in U.S. history or document larger movements and themes such as politics, social reform, business, the military, and the arts, as long as the underlying records have clear historical significance and broad public value that justifies the cost of the project.
4) What is a core expectation for funded projects?
A core expectation is that the records being edited have clear historical significance and will be useful to broad audiences, and that this significance and usefulness are strong enough to justify the project costs.
5) What editorial standards are applicants expected to follow?
Applicants are expected to show that their editorial approach aligns with recognized professional standards and best practices, particularly those associated with the Association for Documentary Editing (ADE) or the Modern Language Association Committee on Scholarly Editions (MLA CSE).
6) What types of work can the grant support?
The grant supports the full range of work typically required to produce a documentary edition, including collecting and compiling materials, describing and preserving them, transcribing, annotating, editing, encoding (for digital publication), and publishing in online and/or print formats.
7) Does the program fund critical editions of already-published works?
Generally, no. Because the program is focused on primary-source documentary records, it generally does not fund projects that are mainly critical editions of works that have already been published. An exception may apply when those published works represent only a small portion of a broader documentary edition.
8) Is digital publication required?
Digital publication is not optional for new projects. Any project that has never received NHPRC funding must produce a true digital edition that provides online access to a searchable collection of all documents.
9) Do PDFs or ebooks count as a qualifying digital edition?
No. Simple PDFs or ebooks do not meet the requirement for a true digital edition. The online edition must provide access to a searchable collection of all documents.
10) Can a project publish print volumes as well?
Yes. New projects may include print volumes in their publishing plan. However, the contents of those print volumes must also be made available online within a reasonable time after print publication.
11) Does NHPRC require the online edition to be free to the public?
The NHPRC encourages projects to make online editions freely accessible.
12) What are the requirements for digital dissemination and digital preservation?
Applicants must have definite, credible plans for digital dissemination and long-term digital preservation at the time they apply. Proposals without clear dissemination and preservation arrangements are not considered.
13) How competitive is this program?
The program is competitive, and applicants are expected to follow the Commission's funding rules closely.
14) What happens if an application includes ineligible activities?
Activities that fall outside NHPRC eligibility guidelines can render an application ineligible. Applications made up entirely of ineligible work will not be reviewed.
15) What must ongoing projects show when seeking continued support?
Ongoing projects seeking continued support must show they have met performance objectives from prior NHPRC awards, provide updated information about current status and planned activities, identify the specific materials to be edited during the proposed year and explain their historical importance, demonstrate progress toward completing the edition, and present a justified, updated budget.
16) How much funding is available per award and how long is the grant period?
Awards in this category are one-year grants of up to $200,000.
17) How many awards were anticipated and what was the total funding amount across the category?
NHPRC anticipated making up to 25 awards, totaling up to $2.5 million across the category.
18) What are the earliest possible grant start dates mentioned?
Grant start dates were no earlier than January 1, 2019.
19) Who is eligible to apply?
Eligible applicants include U.S. nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups.
20) Is cost sharing required?
Yes. Cost sharing is required. NHPRC will cover no more than 50 percent of total direct project costs in this category.
21) Can grant funds be used to pay indirect costs?
No. Grant funds cannot be used for indirect costs.
22) Can indirect costs count toward the required cost share?
Yes. Indirect costs may be counted as part of the applicant's cost-share contribution.
23) What can be included as cost share?
Cost share can include a mix of direct and indirect expenses, in-kind contributions, allowable third-party non-federal contributions, and project-generated income, as long as it is properly documented and reflected in the budget.
24) What registrations are required before applying?
Organizations must be registered in the System for Award Management (SAM) before submission and must keep that registration active throughout the review and award process. The application must include a valid DUNS number.
25) What forms and components are required for a complete application?
A complete submission must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), and required narrative and supporting components: a project narrative, summary, supplementary materials, and a budget.
26) What happens if required application components are missing?
Applications missing required components are not considered.
27) Will ineligible applications be reviewed?
No. Ineligible applications are not reviewed.
28) What is the Funding Opportunity Number and CFDA number for this opportunity?
The opportunity was listed under Funding Opportunity Number EDITIONS 201810 (CFDA 89.003).
29) What was the original closing date listed for this opportunity?
The original closing date was October 4, 2018.
30) Are recipients required to acknowledge NHPRC support?
Yes. Recipients must acknowledge NHPRC support in publications, publicity, and other products that result from the grant.
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Applicants also applied for:
Applicants who have applied for this opportunity (EDITIONS 201810) also looked into and applied for these:
| Funding Opportunity |
|---|
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201806 Funding Number: EDITIONS 201806 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| State Board Programming Grants Apply for STATE 201806 Funding Number: STATE 201806 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $80,000 |
| U.S. Embassy Moscow Public Affairs Section FY 2018 Annual Program Statement (APS) Apply for DOSRUS 18 GR 001 Funding Number: DOSRUS 18 GR 001 Agency: Department of State, U.S. Mission to Russia Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| Alumni Small Grants Program 2018, Ukraine Apply for ASGP UKR 2018 SG Funding Number: ASGP UKR 2018 SG Agency: Department of State, U.S. Mission to Ukraine Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $24,000 |
| Archeological Analysis and Reporting for the Emergency Services Complex Project Apply for P18AS00103 Funding Number: P18AS00103 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $39,782 |
| African American Stories Research Project Apply for P18AS00206 Funding Number: P18AS00206 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,310 |
| Kijik National Historic Landmark Cultural Landscape Report Apply for P18AS00292 Funding Number: P18AS00292 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $260,000 |
| Public Engagement with Historical Records Apply for ENGAGEMENT 201810 Funding Number: ENGAGEMENT 201810 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Access to Historical Records: Archival Projects Apply for ARCHIVAL 201810 Funding Number: ARCHIVAL 201810 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| Access to Historical Records: Major Initiatives Apply for MAJOR 201907 Funding Number: MAJOR 201907 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Access to Historical Records: Major Initiatives (Preliminary) Apply for PRELIM 201901 Funding Number: PRELIM 201901 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Conduct Archeological Survey of Savonoski River to Hallo Bay Apply for P18AS00467 Funding Number: P18AS00467 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Billings Archives Partnership for Conservation History and Public E Apply for NPS 18 NERO 0195 Funding Number: NPS 18 NERO 0195 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $58,746 |
| Central Socorro Bosque Restoration Project Apply for BOR UC 18 N016 Funding Number: BOR UC 18 N016 Agency: Department of the Interior, Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| U.S. Ambassadors Fund for Cultural Preservation (AFCP) Small Grant- 2019, Ukraine Apply for PAS UKRAINE 2019 005 Funding Number: PAS UKRAINE 2019 005 Agency: Department of State, U.S. Mission to Ukraine Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| U.S. Ambassadors Fund for Cultural Preservation (AFCP) Large Grant - 2019, Ukraine Apply for PAS UKRAINE 2019 006 Funding Number: PAS UKRAINE 2019 006 Agency: Department of State, U.S. Mission to Ukraine Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $800,000 |
| Institutes for Historical Editing Apply for EDITING 201902 Funding Number: EDITING 201902 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $275,000 |
| Archives Collaboratives Apply for COLLABORATIVES 201904 Funding Number: COLLABORATIVES 201904 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $25,000 |
| State Board Apply for STATE 201906 Funding Number: STATE 201906 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $80,000 |
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201906 Funding Number: EDITIONS 201906 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
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